Executive Secretary

Qualifications and Skills:

Bachelor's degree in Business Administration, Office Management, Secretarial Studies, or a relevant major is preferred.
Proven experience as an executive secretary or administrative assistant supporting senior management.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
Excellent verbal and written communication skills in English.
Strong organizational and multitasking abilities.
Exceptional attention to detail and accuracy.
Ability to work independently and proactively.
Flexibility to adjust work hours to meet the needs of the executives.
Professional appearance and demeanor.
Ability to handle confidential and sensitive information with discretion.
Strong interpersonal skills and the ability to interact with individuals at all levels of the organization.

Key Responsibilities:

1. Administrative Support:

Manage and maintain the executive office, ensuring a tidy and organized workspace.
Handle incoming calls, emails, and correspondence on behalf of senior management.
Draft, format, and proofread documents, reports, and presentations.
2. Meeting Coordination:

Schedule and coordinate meetings, appointments, and travel arrangements for senior management.
Prepare meeting agendas and materials, distribute them to attendees, and take meeting minutes.
Ensure that meeting rooms are set up and equipped with necessary resources.3. Auditing and Reporting:
Conduct regular internal audits to identify areas of non-compliance and recommend corrective actions.
Prepare compliance reports for management and regulatory agencies as required.
3. Correspondence and Communication:

Prepare and respond to official correspondence on behalf of senior management.
Maintain a high level of professionalism and confidentiality in all communications.
Liaise with internal and external stakeholders on behalf of senior management.
4. Record Keeping:

Develop and deliver compliance training programs for employees and HR staff.
Keep employees and management informed about changes in labor laws and regulations.
5. Flexibility and Availability:

Be flexible with working hours to accommodate the needs of senior management.
Assist in personal tasks and errands as required.
6. Appearance and Presentation:

Present a professional appearance and demeanor.
Maintain a neat and well-groomed appearance.
7. Thoroughness:

Pay meticulous attention to detail in all tasks.
Review documents and communications for accuracy and completeness.