Purchasing Assistant

The Purchasing Assistant should have the following qualities
? Thai nationality;
? Bachelor degree, Higher Vocational Education Diploma in any fields;
? Having experiences in customer products and /or academic resources would be advantage;
? Good oral and written communication skills in the English language with the ability to effectively gather and convey information across the wide range of staff and colleagues;
? Experience with MS Word, Excel, Formula, data mining;
? Strong analytical, negotiation and problem solving skills;
? Ability to organize resources and establish priorities involving complex tasks and multiple projects;
? Ideal candidate will be a self-motivated, detail-oriented, fast-learner, who is organized, dedicated, and a team player with good problem-solving skills;
? Positive and pro-active attitude;
? Communication skill, respectful and a service mind is a must;
? Work with integrity, honesty and reliable;
? Enjoy working in an educational setting;
? Flexible and able to work under pressure.

The Purchasing Assistant reports directly to Purchasing Manager is responsible as part of a team for the effective operation of the school Purchasing Department. In particular, the Purchasing Assistant will
? Conduct and follow the school?s purchasing function according to the school policy and work as part of the purchasing team. In particular
o ensure all purchasing is authorized in advance;
o Liaise with users and departmental heads regarding requirements and specifications;
o raise and control Purchase Orders from approved Purchase Requisitions;
o request quotes and compare prices in order to get the best quality and price as required;
o check invoices on goods received to ensure quantity, quality and specifications are as ordered;
o responsible for Purchase Orders and invoices to be recorded and scanned before submitting to the Accounts Department for payment;
? Assist with the overseas purchasing to comply with the company?s policy and standard purchasing procedure including;
o shipping arrangements are made;
o quotes are approved before ordering;
o customs documentation is raised;
o delivery timelines are met;
o co-ordinate and receive delivery of shipments at the school and distribute to the accurate departments;
? To follow up and receive goods as they arrive at school, checking for any delivery defects, short orders or mistakes and escalating to suppliers promptly for resolution and notifying requestor;
? To maintain updated records of purchased items and documentation;
? To support the logistics and arrangements of major school events e.g. sports day, FOBISIA competitions;
? To support team members by ensuring purchasing documents are circulated to the relevant stakeholders promptly;
? To support the reimbursement process as and when required;
? Assisting as part of the administration team to cover for staff absence, ad-hoc work and periods of high workloads to cover important duties;
? Other related tasks as assigned;
? Other ad hoc duties as requested.

Working Day Monday to Friday
Free Lunch during the term time
Group Health Insurance
Annual Holiday start from 15 days (excluded national holiday)
Social Security